Terms & Privacy

Valtus Transition

Valtus Transition

15 rue de Berri – 75008 Paris – France – Telephone: +33 (0)1 44 94 91 70 – Fax: +33 (0)1 49 24 02 66 – info@valtus.fr – Simplified joint stock company with €37,000 in capital – Paris Register of companies number 442 223 269 – APE code 7022z

Copyrights

Copyrights

The logos and brand names featured on this website are registered trademarks. Their mention in no way grants any license or right of use whatsoever of the said trademarks, which cannot therefore be used without the prior written consent of the trademark’s owner under penalty of infringement. All information present on this website can be downloaded, reproduced or printed, under the following conditions:

  • They may only be used for informational purposes and in no way whatsoever for commercial purposes
  • They may not be modified in any way whatsoever
  • Any reproduction thereof must be accompanied by the mention “copyright www.valtus.fr.”

Any other use, unless expressly authorized by Valtus Transition through prior written approval, is strictly prohibited.

 

Personal Data Protection Policy

Personal Data Protection Policy

Valtus Transition is careful to protect the privacy and data of its clients, prospects, suppliers, job applicants and employees. As such, Valtus has adopted and implemented a data protection policy in line with current regulations.
Valtus has also adopted a specific data protection policy for its interim managers, available on its website.
In this respect, Valtus complies with the European laws pertaining to the protection of personal data, and particularly the General Data Protection Regulation number 2016/679 of April 27, 2016 (also known as the GDPR), as well as all the French laws pertaining to this European regulation.
The purpose of this paragraph is to inform the persons concerned (hereinafter “you” or “your”) in a clear, complete and straightforward manner about how Valtus, as the controller, collects and uses the personal data pertaining to you (hereinafter “Personal Data”) and the means you have to control this use and exercise your rights relating thereto.

Consult the GDPR legal content

How is your Personal Data collected?

Valtus may collect your Personal Data as follows:

  • If you are a client, prospect or supplier: from your business card, via social media, by prospecting or within the framework of our agreements
  • If you are a Valtus employee: through our work relationship before, during or after you joined our company
  • If you apply for a job with Valtus: when you send us your application (by any means but especially via our website), interviews or social media discussions

Valtus also has a specific data protection policy for its interim managers, available on the website.

What is the legal basis for handling your Personal Data?

Your personal data is processed by Valtus in the cases permitted by the applicable regulations, and in particular:

  • For Valtus clients, suppliers and employees: In the context of the pre-contractual or contractual execution of our agreements
  • In other cases: legitimate interest, or consent when required

What Personal Data is collected and processed by Valtus?

Valtus adheres to the principles of data minimization. As a result, we only collect relevant, adequate information, which is limited to what is genuinely necessary in relation to the purposes for which it is processed.
Within the context of managing its staff, Valtus may be required to collect data to fulfill certain legal obligations and/or data useful for administrative tasks, work organization or social initiatives (e.g.: First and last names, date of birth, postal address, Social Security number, bank data etc.).
Within the context of its business relationships with clients and prospects, Valtus must collect personal data such as first and last names, postal addresses and business details such as telephone numbers, fax and email addresses.
We may also collect personal data such as your IP address or your connection data to our services if it proves necessary to ensure proper processing of your Personal Data.

Why is your personal data collected?

Valtus collects and uses your Personal Data to conduct its business, in particular to:

  • Connect with you to discuss business together
  • Enable you to obtain or receive information about Valtus, the services it offers or associates
  • Offer you the opportunity to partake in our satisfaction surveys, analyses and statistics in order to improve our services and better understand our clients and prospects
  • Update your data in our files and enable you to exercise your Data Protection rights (requests to access, correct, delete, portability, opposition, etc.)
  • Fulfil our pre-contractual and contractual obligations
  • Carry out the administrative management of our relations, particularly concerning contracts, orders, invoices, etc., or for any other objective imposed by the current legislation
  • Improve the client experience
  • Manage job applications for Valtus openings

How long will your Personal Data be kept?

Valtus keeps your Personal Data for the time needed to accomplish the objectives set forth, subject to the legal possibilities of archiving, obligations to preserve certain data, and/or anonymization.
For certain key categories of Personal Data, we apply the following retention times:

  • Customer/Supplier Personal Data is kept for the duration of the business relationship. They will then be kept for commercial prospecting purposes or to feed our supplier database for the duration mentioned below
  • Prospects’/Suppliers’ Personal Data is kept as long as the user is active and no more than 5 years after the last contact from the latter
  • Valtus Employees’ Personal Data is kept during the person’s employment period (unless otherwise stipulated by law or regulation). Data relating to special constraints eligible for leave of absence or a credit for the delegation of hours worked shall not be retained beyond the period of hardship of the employee concerned. Beyond this, this data can be archived on a separate and very limited access computer, in accordance with the applicable rules for public and private archives
  • Valtus job applicants’ Personal Data will be definitively destroyed two years after the application has been rejected.

Who has access to your Personal Data?

Your personal data is confidential and only the employees of Valtus for whom access to such is necessary for their work can access it, without prejudice to their possible transmission to those responsible for a control or inspection mission in accordance with the applicable regulations.
The right to access Personal Data is granted by Valtus according to the employees’ functions and is modified if and when those functions change. Valtus employees are bound by confidentiality obligations with respect to your Personal Data.
Our certifying bodies may also be required to process certain Personal Data strictly necessary for the realization of the services we entrust to them (computer maintenance, postal and electronic mailing, logistics and restoration, verification of compliance with our certified procedures, etc.)
The Personal Data communicated via our website (Valtus.fr) transits through the servers of a partner specialized in recruitment technologies, located in the Netherlands, with which Valtus has signed a contract guaranteeing the rights of people concerned about their Personal Data. The data is then stored on servers, located in France, dedicated specifically to Valtus.
In all cases of transfer of your Personal Data to third parties, Valtus ensures that the Personal Data transmitted continues to benefit from a level of protection equivalent to that set up by Valtus and requests contractual commitments so that your Personal Data is exclusively processed for the purposes you have previously accepted, with the necessary confidentiality and security.

What security measures have been implemented?

Valtus ensures the security of your Personal Data with reinforced protection through both physical and IT security measures.
Despite these reasonable steps to protect your personal data, no transmission or storage technology is foolproof. Therefore, in accordance with the applicable European regulations, in the event of a proven infringement of Personal Data likely to lead to a high risk to the rights and freedoms of the persons concerned, Valtus will communicate this violation to the competent supervisory authority and, where required, to the persons concerned (individually or generally as appropriate).
It is also up to you to exercise caution to prevent unauthorized access to your personal data and terminals (computer, smartphone, tablet, etc.).
In addition, the Valtus website may offer links to third-party websites that may be of interest to you. Valtus has no control over the content of these third-party websites or their protection policies regarding the data they may collect. Valtus consequently declines all responsibility for the processing by these third parties of your Personal Data, not subject to this policy. It is your responsibility to learn about the privacy policies of these third parties.

What are your rights regarding your Personal Data?

Through this policy, Valtus strives to provide you with clear, precise information about the conditions under which your Personal Data is handled (in compliance with you right to be informed).
You also have the following rights:

The right to access, rectify or delete your Personal Data:

You have the right to access all the Personal Data concerning you that Valtus has on file as well as the confirmation that your Personal Data is or is not processed, and the conditions thereof.
You also have the right to obtain from Valtus, as soon as possible (and by default, within 30 days), the rectification of your personal data.
Finally, subject to the exceptions provided by the applicable law (e.g. conservation necessary to comply with a legal obligation), you have the right to request that Valtus delete, as soon as possible, all your Personal Data, in the following cases:

  • Your Personal Data is no longer necessary in view of the purposes for which they were collected or otherwise processed;
  • You wish to withdraw your consent on which the processing of your Personal Data was based and there is no other basis for processing it
  • You consider and can establish that your Personal Data has been the subject of illicit processing;
  • Your Personal Data must be deleted under a legal obligation.

The right to object to the processing of your Personal Data:

When the processing of your Personal Data is necessary for the performance of a public service mission or under the exercise of the public authority in which Valtus has a vested interest, or because of the legitimate interests of Valtus or a third party, you have the right to object to the treatment of any Personal Data related to your particular situation.
If your personal data is processed for prospecting purposes, you have the right, whatever the legal basis of this treatment, at any time and free of charge, to oppose this processing, including profiling to the extent that it is linked to such prospection, whether it is an initial or later processing.

The right to limit the processing of your Personal Data

The applicable regulations provide that this right may be invoked in certain cases, particularly the following:

  • When you challenge the accuracy of your personal data
  • When you consider and can establish that the processing of your Personal Data is illicit but that rather than deleting your Personal Data, you prefer its processing be limited
  • When Valtus does not need your Personal Data but you need it to assert, exercise or defend your rights in legal proceedings
  • When you oppose the processing of your Personal Data that is founded on the interests of the person processing it, during the verification process as to whether the legitimacy of the motives for the processing prevail over those of the person concerned.

The right to the portability of your personal data

When the treatment is based on your consent or contract, this right to portability allows you to receive the raw Personal Data that you have provided to Valtus in a structured, commonly used format, and to transmit such data to another controller without Valtus impeding it. When technically possible, you can request that this Personal Data be forwarded directly to another processing manager by Valtus.
The data concerned with portability is limited to the raw data that you have transmitted to us, excluding data resulting from work done by Valtus.

The right to withdraw consent to the processing of your Personal Data

When Valtus processes your Personal Data on the basis of your consent, you can withdraw it at any time by sending a request to Valtus (see below “How to exercise my rights?”). On the other hand, and in accordance with the applicable law, the withdrawal of your consent is only valid for the future and cannot therefore call into question the legality of the processing done before that withdrawal or on another basis such as for example the execution of a contract.

The right to submit a claim to a supervisory authority regarding your Personal Data

If, despite Valtus’ efforts, you believe that your rights have not been respected, you can make a claim with a supervisory authority. A list of the supervisory authorities is available on the European Commission’s website.

The right to decide the fate of your Personal Data after your death

Finally, you have the right to determine the fate of your Personal Data postmortem by adopting general or special guidelines. Valtus is committed to complying with these guidelines. In the absence of directives, Valtus recognizes your heirs’ ability to exercise certain rights, in particular the right to oppose and/or delete and/or close the deceased’s account and to oppose the processing of his/her data.

How do you exercise your rights?

You can exercise your privacy rights by sending us your request, along with a copy of any identity documents as follows:

  • by email to: privacy@valtus.fr
  • by postal mail to:

Valtus Transition
Service Privacy
15 rue de Berri
75008 Paris FRANCE

Valtus is committed to responding to you as soon as possible, and in any event, within one month of receipt of your request.
If necessary, this period may be extended by two months, given the complexity and the number of requests addressed to Valtus. In this case, you will be informed of this extension and the reasons for the postponement.
If your request is submitted electronically, the information will also be provided to you electronically wherever possible, unless you expressly request that it be done otherwise.
If we do not follow up on your request, we will inform you of the reasons for our inaction and you will have the possibility of making a claim with a supervisory authority and/or by seeking a judicial remedy.
For the purposes of traceability and proof of deletion of your data, we will retain your deletion request, the effective date of deletion and the date of the reply sent by Valtus for a period of five (5) years from the deletion of the data.

Processing Manager-Data Protection Officer

Valtus has appointed Emmanuelle Michalet as Data Protection Officer (DPO). The DPO reports directly to the president of Valtus.

Applicable law and competent courts

This policy is subject to French law. In the event of a dispute, and in the event that an amicable agreement cannot be reached, the competent courts shall be those of the jurisdiction of the Paris Court of Appeals, notwithstanding multiple defendants or third-party proceedings.

Interim Managers’ Personal Data Protection Policy

Interim Managers’ Personal Data Protection Policy

Valtus Transition (hereinafter referred to as “Valtus”) is careful to protect the privacy and data of its interim manager candidates (hereinafter referred to as “Candidates”) and is committed to handling these Candidates’ personal data (hereinafter referred to as “Personal Data”) in compliance with the current legislation pertaining thereto.
In this respect, Valtus complies with the European laws pertaining to personal data protection, and the European Commission’s General Data Protection Regulation #2016/679 of 27 April 2016 (often referred to as the GDPR) in particular, as well as all French laws established to enforce this regulation.
The purpose of this document is to inform the persons concerned (“Candidates” or “you”) in a clear, complete and straightforward manner about how Valtus, as the controller of the data passing through its systems, collects and uses your Personal Data and the means you have to control its use and to exercise your rights relating thereto.

How is your Personal Data collected?

Valtus may collect your Personal Data from the online job application form posted on the www.valtus.fr website’s interim managers’ portal, through interviews, professional meetings, partnerships or job applications received via e-mail or postal service.
Declarative Personal Data is that which you provide: on our forms, whether they are online or on paper, or verbally in response to questions asked by Valtus staff.

What is the legal basis for handling your Personal Data?

Valtus uses your Personal Data based on your consent to this effect. You can revoke your consent at any time in accordance with the terms and conditions explained hereinafter (see the “What are my rights?” section under “The right to consent to process my Personal Data” heading).

What Personal Data is collected and processed by Valtus?

Valtus adheres to the principles of data minimization. As a result, we only collect relevant, adequate information, which is limited to what is genuinely necessary in relation to the purposes for which it is processed.
In this respect, we ask that you keep the information that you share with us strictly professional. We do not want to collect any data that does not pertain to the assignments that you might carry out for us. Be careful not to include in your resume any sensitive data (such as information regarding your religion, union affiliations or health). This type of information is irrelevant to your professional activities and is shared at your own risk.
The Personal Data collected and processed by Valtus can include the following:

  • Title, first name, last name
  • Date of birth
  • Personal e-mail
  • Personal phone numbers (mobile et landline)
  • Personal address (postal)
  • Professional experience, especially dates, places and descriptions of positions held, etc.
  • Training, especially degrees received, titles or certificates of qualification, professional experience that received official approval, etc.
  • Type driver’s license held
  • Level of pay received for previous positions and day rates applied
  • Volunteer leadership positions held, accolades and other distinctions
  • Essential administrative information (social security number, bank wire transfer data) for the end of each assignment
  • All other information contained in the Candidates’ resume, as shared by you

The mandatory declarative Personal Data are specified with an asterisk (*) on the forms used to collect them. Aside from this, you are free to choose what Personal Data you share (or not). However, this choice may have consequences, such as limiting our ability to secure assignments for you to serve as an interim manager and limiting your access to certain services offered by Valtus.

Why is your personal data collected?

Valtus collects and uses your Personal Data to conduct business and particularly to:

  • Connect with you and list you in the Valtus interim manager database
  • Evaluate your skill set, professional background and potential, before, during and after each assignment that you may carry out as a Valtus interim manager
  • Present you to and connect you with Valtus clients and/or prospects in order to secure new assignments and/or within the framework of carrying out such assignments
  • Ensure effective monitoring of our relationship and thus improve your interim manager experience with us and that of our clients
  • Enable you to request, obtain or receive information about Valtus, or the services that we provide or our partners
  • Enable you to subscribe to receive thematic information (such as training, documentation, invitations, activity updates, etc.)
  • Organize and enable you to participate in specific events, candidate surveys, etc.
  • Ensure the administrative management of our relationship, particularly regarding contracts, orders, invoices, etc. or any other objective needed in terms of the current legislation
  • Update your data in our systems (database updating campaigns) and to enable you to exercise your rights to access, rectify, delete, retrieve or oppose your Personal Data

How long will your Personal Data be kept?

Valtus is careful to update your Personal Data regularly. These updating campaigns are carried out twice annually to ensure the accuracy of your information held in our database.
Valtus keeps your Personal Data for the time needed to accomplish the objectives set forth, subject to the legal possibilities of archiving, obligations to preserve certain data, and/or anonymization.
We store our Personal Data in our active databases as long as your profile is active (for example, when you are working on an assignment or have confirmed your interest in our services during a recent database updating campaign). As soon as your profile is inactive for five years, your Personal Data is archived for five years so that we can more efficiently find a new assignment for you if you request such (in which case your profile will once again be considered active) before being completely deleted.

Who has access to your Personal Data?

The processing of your Personal Data is not outsourced. Your Personal Data is confidential and is only handled by Valtus personnel whose access to your Personal Data is essential to their work, without prejudice to their eventual transmission to inspection or controlling authorities in compliance with the applicable regulations. The right to access your Personal Data is given by Valtus according to the employee’s responsibilities and is adjusted if and when an employee’s job description changes. All Valtus employees are bound by confidentiality agreements regarding your Personal Data.
Valtus may share your Personal Data (i) with its clients and prospects in an effort to secure assignments for you or within the framework of an assignment that you are carrying out for us, and/or (ii) with its partners who are looking for a profile like your to fulfil an assignment request that they have from one of their clients and/or prospects.
Some of our suppliers may need to handle your Personal Data when such is strictly essential to carrying out the services they have been hired to fulfill (such as electronic or postal mailings, food and other logistics, etc.).
The Personal Data that you share with us via the Valtus.fr website is channeled through servers which belong to a partner specialized in recruitment IT, located in Holland, with whom Valtus signed an agreement guaranteeing the rights of those whose Personal Data is concerned. This data is then stored on Valtus-dedicated servers located in France.
In any case whereby your Personal Data is entrusted to a third party, Valtus makes sure that the Personal Data shared continues to benefit from the same level of protection as that which has been implemented by Valtus and requires contractual commitments from them to ensure that your Personal Data is only handled for the purposes which you have previously accepted, with the required confidentiality and security precautions.
Valtus may use automated or semi-automated systems/processes to offer you assignments that correspond to your profile. For example, when our clients are looking for an Interim Manager to handle a specific assignment, we may conduct a search in our database using criteria such as the candidates’ availability or skill sets in order to find the most appropriate candidate to fulfill that specific assignment and meet that client’s needs. You have the right to request that your Personal Data not be processed using automation.

What security measures have been implemented?

Valtus ensures the safety of your Personal Data with reinforced data protection through both physical and IT security measures.
Despite these reasonable steps to protect your Personal Data, no transmission or storage technology is foolproof. Therefore, in accordance with the applicable European regulations, in the event of a proven infringement of Personal Data likely to lead to a high risk to the rights and freedoms of the people concerned, Valtus will communicate this violation to the competent supervisory authority and, where required, to the people concerned (individually or generally as appropriate).
It is also your responsibility to exercise caution to prevent any unauthorized access to your Personal Data and terminals (computer, smartphone, tablet, etc.).
In addition, the Valtus website may offer links to third-party websites that may be of interest to you. Valtus has no control over the content of these third-party websites or their protection policies regarding the data they may collect. Valtus consequently declines all responsibility for the processing by these third parties of your Personal Data, not subject to this policy. It is your responsibility to learn about the privacy policies of these third parties.

What are your rights regarding your Personal Data?

Through this policy, Valtus strives to provide you with clear, precise information about the conditions under which your Personal Data is handled (in compliance with you right to be informed) and to clarify your rights as follows:

The right to access, rectify or delete your Personal Data:

You have the right to access all of your Personal Data that Valtus has on file, to receive confirmation as to whether your Personal Data is or is not processed, and the conditions thereof.
You also have the right to obtain from Valtus, as soon as possible (and by default, within 30 days), the rectification of your Personal Data.
In addition, but subject to the exceptions provided by the applicable law (e.g. conservation necessary to comply with legal obligations), you have the right to request that Valtus delete, as soon as possible, all your Personal Data, in the following cases:

  • Your Personal Data is no longer necessary in view of the purposes for which they were collected or otherwise processed;
  • You wish to withdraw your consent on which the processing of your Personal Data was based and there is no other basis justifying its use or preservation;
  • You consider and can establish that your Personal Data has been the subject of illicit processing;
  • Your Personal Data must be deleted under a legal obligation.

You can exercise these rights directly in your personal area of the Valtus interim managers’ portal. There, you can change, complete, rectify or delete any information you would like. However, any requests to definitively delete all of your Personal Data must be specifically sent to Valtus (see the “How to exercise my rights” section hereunder).

The right to limit the processing of your Personal Data:

The pertinent regulations specify that this right may be exercised in certain cases, particularly as follows:

  • When you challenge the accuracy of your Personal Data;
  • When you can prove illicit use of your Personal Data but rather than deleting your Personal Data, you prefer to simply limit its use;
  • When Valtus no longer needs your Personal Data but you still need to be able to access it or use it in your legal defense;
  • When you oppose the handling of your Personal Data by the legitimate data processor during the time when his/her motives for its use are being checked.

The right to retrieve your Personal Data:

When the handling of your Personal Data is based on your consent or a contract, this right enables you to retrieve the Personal Data that you have shared with Valtus in a well-structured, commonly-used format, and to share this information with another data processor without Valtus interfering. When this is technically possible, you can request that Valtus send your Personal Data directly to the other data processor. The data concerned by this right is limited to the raw data that you have shared, excluding any work that Valtus has done with the data, particularly in terms of the data from interviews, assessments and assignment feedback.

The right to withdraw your consent to the processing of your Personal Data:

When Valtus processes your Personal Data based on your consent, you can withdraw this consent at any time by writing to Valtus (see “How to exercise my rights?” section below). On the other hand, and in accordance with the applicable laws, the withdrawal of your consent does not pertain to any use of your data prior to this withdrawal of consent and cannot call into question the legality thereof nor that of another prior use such as for executing a contract.

The right to submit a claim to a supervisory authority regarding your Personal Data:

If despite Valtus’ efforts to preserve the confidentiality of your Personal Data, you believe that your rights were not respected, you can submit a claim to the supervisory authorities. A list of such authorities is available on the European Commission’s website.

The right to decide the fate of your Personal Data after your death:

Finally, you have the right to determine the fate of your Personal Data postmortem by adopting general or special guidelines. Valtus is committed to complying with these guidelines. In the absence of directives, Valtus recognizes your heirs’ ability to exercise certain rights, in particular the right to oppose and/or delete and/or close the deceased’s account and to oppose the processing of his/her data.

How do you exercise your rights?

You can exercise your rights to access or rectify your Personal Data directly in your personal area of the Valtus interim mangers’ portal. There, you can change, complete, correct or delete whatever information you wish.
For any other requests, or to definitively delete your Personal Data, please send you request, with a copy of your official identity documents, as follows:

  • By e-mail to privacy@valtus.fr
  • By online message in your personal area of the Valtus interim mangers’ portal
  • By postal mail to:

Valtus Transition
Service Privacy
15 rue de Berri
75008 Paris
FRANCE

Valtus is committed to responding to you as soon as possible, and in any event, within one month of receipt of your request. If necessary, this period may be extended by two months, given the complexity and the number of requests addressed to Valtus. In this case, you will be informed of this extension and the reasons for the postponement.
If your request is submitted electronically, the information will also be provided to you electronically wherever possible, unless you expressly request that it be done otherwise.
If we do not follow up on your request, we will inform you of the reasons for our inaction and you will have the possibility of making a claim with a supervisory authority and/or by seeking a judicial remedy.
For the purposes of traceability and proof of deletion of your data, we will retain your deletion request, the effective date of deletion and the date of the reply sent by Valtus for a period of five (5) years from the deletion of the data.

Distribution of the data confidentiality policy

The data protection and confidentiality policy is distributed:

  • Internally to all Valtus employees
  • Externally via the www.valtus.fr website
  • On the interim manager candidates’ portal, on the www.valtus.fr website

Data Processing Manager – Data Protection Officer

Valtus has appointed Emmanuelle Michalt as Data Protection Officer (DPO). The DPO reports directly to the CEO/President of Valtus.

Applicable law and competent courts

This policy is subject to French law. In the event of a dispute, and if an amicable agreement cannot be reached, the competent courts shall be those of the jurisdiction of the Paris Court of Appeals, notwithstanding multiple defendants or third-party proceedings.

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